What can a virtual assistant do for a nonprofit?
A virtual assistant (VA) for a nonprofit takes on the administrative details that slow your mission. That includes donor and board email, calendars and events, grant tracking, CRM upkeep and project coordination. Peachtree VA places U.S.-based assistants who act as an extension of your team.
Nonprofit operations differ from a typical business. Your customers are donors, volunteers, board members, beneficiaries and community partners. Your revenue follows grant cycles, fundraising campaigns and sponsorships. Your team often wears several hats. Our post on five ways virtual assistants help nonprofits scale covers each area in detail.
| Area | What your VA does |
|---|---|
| Donor and stakeholder communication | Manages email from donors, board members, volunteers and partners; tracks donation acknowledgments; coordinates thank-you notes |
| Calendar and events | Organizes board meetings, galas and orientations; manages event registrations and logistics |
| Grants and fundraising operations | Tracks grant opportunities and deadlines; organizes grant documents; manages sponsorship invoicing and vendor payment records |
| CRM and database upkeep | Keeps donor information, volunteer records and partner contacts accurate |
| Project coordination | Tracks deliverables and keeps program teams informed |
Read more on our virtual assistant services page.
Why does fractional support fit a nonprofit?
Fractional support fits because nonprofit work rises and falls with grant cycles, event seasons and program launches. You buy the hours you need, not a fixed full-time salary. A full-time employee can take a large share of an operating budget once you add payroll taxes, benefits and workspace.
Peachtree packages start at 25 hours a month, month-to-month, with 30 days notice. You can adjust hours as programs expand or funding changes. Hours do not roll over, so we help you size the package on a free discovery call.
A fractional VA also arrives faster than a new hire. Our Method Matching process connects you with the right person, and most clients are matched in as little as 10 business days. If the fit is not right, we rematch you at no additional cost.
What does a nonprofit client say about Peachtree VA?
Christiana Tasto, Executive Director of Nonprofit Solutions, says her VA gives her room to think at a higher level. She describes someone she can count on to execute and to take the “other” work off her plate.
“Peachtree VA has been so essential for us. Having someone to count on, execute things and take out the “other” work that needs to be done, has helped me focus on a higher level of thinking.”
Christiana Tasto, Executive Director, Nonprofit Solutions
Another Peachtree client, KH Consulting, handed its VA the outlines for all of its grant proposals. Founder Katie Howard says the assistant is “built into our workflow” so the whole team is supported. Her firm is a consultancy, not a nonprofit. Her story still shows how a VA can own a recurring grant task.
How did the Clean Slate Initiative use a Peachtree VA?
The Clean Slate Initiative added a Peachtree virtual assistant when its team grew thin as its work expanded. Stacey Ferguson, VP of Marketing and Communications, says the team brought on an executive assistant for her and a couple of other team members. She calls the assistant “such a great fit for our culture.”
The Clean Slate Initiative works to pass and implement laws that automatically clear eligible records for people who have completed their sentences and stayed crime-free. Read the full interview in our client spotlight on the Clean Slate Initiative and Florida Rights Restoration Coalition.
Stacey’s words: “We realized we need some type of administrative support. And so we brought on an executive assistant for me and a couple of other team members.”
How does Peachtree match a VA to a nonprofit?
A real person matches you, not an algorithm. We call it Method Matching, and it weighs skill set, personality, culture and capacity. Every assistant first clears multi-stage interviews, skills assessments, reference checks and background checks, and signs an NDA. A Relationship Specialist stays with your engagement.
The steps look like this:
- Free 30-minute consultation. We help you list the tasks that eat your day: email, calendar, documents, volunteer communication and more.
- Method Matching. We pick an assistant for your mission and your working style.
- Kick-off and onboarding. You and your VA set communication rhythms, decision rules and key wins for the first 30 days.
- Ongoing support. Your Relationship Specialist stays available for questions and concerns.
Our 100% Matching Guarantee has no expiration date. See how we work and Method Matching for detail. The matching guarantee entry in our glossary explains the rematch promise.
How should a nonprofit get started with a VA?
Start by listing the tasks you would gladly hand off. As you go through your workday, note email management, calendar management, document organization and volunteer communication. Bring that list to a free 30-minute consultation, and we will turn it into a plan.
During onboarding, you and your VA set communication rhythms, decision-making frameworks and key wins for the first 30 days. That upfront clarity makes delegation easier. Our delegation matrix can help you sort tasks into what to hand off now and what to keep. Many leaders also find the glossary entry on onboarding useful.
Can a nonprofit also get bookkeeping help?
Yes. Peachtree offers bookkeeping that works alongside your CPA, mainly in QuickBooks Online. Your VA can keep sponsorship invoices and vendor payment documents organized for your bookkeeper or finance committee. Begin with a free 30-minute consultation.
Bookkeeping packages start as little as $240 per month.
The price depends on transaction volume and complexity. Learn more on the bookkeeping page. To compare ways to staff admin work, read our virtual assistant cost pillar.
Next step
Book a free strategy call to talk about your nonprofit’s admin load. You can also read about our virtual assistant services first.
Frequently asked questions
What can a virtual assistant do for a nonprofit?
A VA can manage donor, board and volunteer email, run your calendar and events, track grant deadlines, keep your CRM current and coordinate projects across teams. One nonprofit client, Nonprofit Solutions, says its VA takes the other work off the director so she can focus on higher level thinking.
How many hours should a nonprofit start with?
Peachtree VA packages start at 25 hours a month on a month-to-month agreement with 30 days notice. Nonprofit work is cyclical, so you can adjust hours around grant cycles and events. Hours do not roll over, so a free discovery call helps size the right number.
Can a VA help with grant writing?
Peachtree clients have handed over grant proposal outlines. One client says her VA completed all the outlines for the team's grant proposals. A VA also tracks grant opportunities and deadlines and organizes documents. You and your team keep final decisions and the voice of the proposal.
Is a fractional VA cheaper than a full-time hire?
A full-time employee can take a large part of an operating budget once you add payroll taxes, benefits and workspace. A fractional VA lets you buy only the hours you need. Peachtree does not publish a VA rate, so ask for a quote on your discovery call.
Does Peachtree VA do bookkeeping for nonprofits?
Peachtree offers bookkeeping that works alongside your CPA, mainly in QuickBooks Online. Your VA can also keep sponsorship invoices and vendor payment records organized for your bookkeeper or finance committee. Start with a free 30-minute bookkeeping consultation to see if it fits.
Sources
- Peachtree VA: 5 Ways Virtual Assistants Help Nonprofits Scale Without Scaling Costs
- Peachtree VA: 5 Ways Virtual Assistants Help Nonprofits Scale Without Scaling Costs
Third-party prices and terms as published on the date shown. Check each company's site before you decide.
