--- title: "What to Do With Unused Virtual Assistant Hours | Peachtree VA" description: "Peachtree VA hours do not roll over. Learn the evergreen-project method, a list of useful background tasks, and how to right-size your package in a few months." url: https://peachtreeva.multisites.ai/blog/unused-virtual-assistant-hours publisher: Peachtree VA book: https://peachtreeva.multisites.ai/contact --- # What to Do With Unused Virtual Assistant Hours Peachtree VAPublished October 10, 20264 min read The short answer Peachtree VA hours do not roll over to the next month and have to be used. The fix is an evergreen project: a long-term task your assistant works on whenever extra hours appear. Track hours each month, then adjust your package if the gap repeats. Other providers handle rollover differently, so compare. ## Do unused virtual assistant hours roll over? It depends on the provider. At Peachtree VA, hours do not roll over to the next month and have to be used. Our packages are monthly and can flex week to week within reason. Time Etc, by contrast, states that unused hours roll over. Always check the policy before you sign. Question Peachtree VA Time Etc Do unused hours roll over? No, hours must be used in the month Yes, per its pricing page Can hours flex week to week? Yes, within reason Plans renew monthly and can change Term Month-to-month, 30 days notice Cancel or change plans at any time, per its page Terms checked on October 29, 2026 from our own FAQ and the [Time Etc pricing page](https://www.timeetc.com/pricing). Providers can change terms, so confirm the current policy. ## Why do some plans not roll over? Fixed monthly hours usually make it easier to plan an assistant’s schedule. The assistant holds that time for you. That is a trade-off, not a trick. The upside is lower entry cost and a clear monthly rhythm. The downside is that idle hours are wasted. That is why a plan for spare time matters. If you want rollover, ask for it up front, and see how providers compare in our [price comparison](https://peachtreeva.multisites.ai/blog/virtual-assistant-prices-published-2026). ## What is the evergreen-project method? Keep one long-term project in the background so spare hours always have a use. Our FAQ recommends this exact approach. If a few extra hours appear in a month, your VA shifts focus to that ongoing initiative, and all hours are used productively within the month. A good evergreen project has four traits: 1. **No hard deadline.** It never blocks urgent work. 2. **Clear steps.** The assistant can restart it without asking you. 3. **Lasting value.** Each hour improves something you keep. 4. **Easy to pause.** You can stop mid-way and lose nothing. Write the project down as a short [standard operating procedure](https://peachtreeva.multisites.ai/glossary/standard-operating-procedure) so your assistant can pick it up in any week. ## Which projects make good evergreen work? Choose work that builds a lasting asset. The list below fits many small businesses. Each item matches the kind of work in our task list, such as CRM updates, document writing and inbox systems. Pick one, not all of them. Evergreen project What you end up with [CRM](https://peachtreeva.multisites.ai/glossary/crm) clean-up Fewer duplicates, current contacts, clear tags Process documents A binder of written steps for repeat tasks Email template library Ready replies for common questions File and folder tidy-up One naming rule and a shared folder map Onboarding checklist A repeatable [onboarding](https://peachtreeva.multisites.ai/glossary/onboarding) plan for new hires or clients Prompt library Saved prompts for your own AI tools Vendor and subscription list One sheet of renewals and owners Not sure which fits? Read our guide to [virtual assistant SOPs](https://peachtreeva.multisites.ai/guides/virtual-assistant-sops) for ways to document work. ## How should you right-size your hours? Use the hours report. Your Peachtree VA tracks and reports your hours regularly, so you can see where the time went. After two or three months, you will know your real pattern. Then match the package to it. Use this simple rule: - **Hours left over three months in a row:** hand over a bigger project, or lower the package. - **Hours run out every month:** add hours. - **Hours match your plan:** keep going. Because agreements are month-to-month with 30 days notice, you can adjust without a long contract. If you are unsure where to start, the [hourly rate calculator](https://peachtreeva.multisites.ai/tools-and-resources/hourly-rate-calculator) helps you compare the value of your time with the package size. For a starting-point example, see [what 25 hours a month gets you](https://peachtreeva.multisites.ai/blog/what-25-hours-a-month-gets-you). ## What if the hours go unused because work is slow? A slow month is a signal, not a failure. Use it to build assets that save time later. Keep the evergreen project small and easy to restart. Then look at the pattern across two or three months before you change the package. Ask yourself three questions: 1. **Is the slow period seasonal?** If so, an evergreen project fills the gap and you keep the same assistant. 2. **Did I forget to hand work over?** Review your task list against the [delegation matrix](https://peachtreeva.multisites.ai/tools-and-resources/delegation-matrix). 3. **Is the package simply too large?** If yes, lower it. Because the agreement is month-to-month with 30 days notice, the change is simple. Your assistant also helps. Peachtree VAs track and report your hours, so you can share the report with your Relationship Specialist and plan the next month together. ## How do you start an evergreen project? Start with a one-page brief. A short brief lets your assistant work without waiting for you. Keep it to five lines and store it where your assistant can find it. - **Goal:** the lasting result, in one sentence. - **Steps:** the first five actions in order. - **Done when:** a clear finish line for the first pass. - **Pause rule:** how to stop and leave notes mid-way. - **Where it lives:** the folder, sheet or tool. ## Next step Read how our [virtual assistant services](https://peachtreeva.multisites.ai/va-services) work, or [book a free strategy call](https://peachtreeva.multisites.ai/contact) and we will help you plan an evergreen project. ## Frequently asked questions ### Do unused virtual assistant hours roll over at Peachtree VA? No. Peachtree VA packages are monthly, and the hours do not roll over to the next month and have to be used. Packages can flex week to week within reason. We suggest you keep a long-term evergreen project in the background. ### What is an evergreen project? An evergreen project is a long-term task with no hard deadline that your assistant can pick up whenever spare hours appear. Examples are cleaning your contact list, writing process documents or building an email template library. It turns idle hours into lasting value. ### Do other VA companies let hours roll over? Some do. Time Etc states that hours you do not use roll over into your next month. Terms differ by company and plan, so read the current policy on each provider's site and ask for it in writing before you sign. ### How do I stop paying for hours I do not use? Review the monthly hours report. If you leave hours unused for two or three months, lower the package or give the assistant a bigger standing project. Peachtree VA agreements are month-to-month with 30 days notice, so you can adjust. ## Terms in this article - [CRM (customer relationship management)](https://peachtreeva.multisites.ai/glossary/crm) - [Standard operating procedure (SOP)](https://peachtreeva.multisites.ai/glossary/standard-operating-procedure) - [Delegation matrix](https://peachtreeva.multisites.ai/glossary/delegation-matrix) - [Virtual assistant](https://peachtreeva.multisites.ai/glossary/virtual-assistant) - [Onboarding](https://peachtreeva.multisites.ai/glossary/onboarding) ## Sources 1. [Time Etc: pricing page (rollover policy)](https://www.timeetc.com/pricing) ## Keep reading - [### How to Write SOPs a Virtual Assistant Can Run An SOP for a virtual assistant is a short, written, step-by-step guide to one task, with the goal, tools, steps, examples and a check for done. Start with tasks that repeat weekly. Use the template in this guide, add a screen recording, and review each SOP every quarter. Read](https://peachtreeva.multisites.ai/guides/virtual-assistant-sops) - [### What Can a Virtual Assistant Do in 25 Hours a Month? Twenty-five hours a month is about six hours a week. That is enough for one assistant to run your calendar, triage your inbox and move one small project forward. This hours budget is an illustrative planning example, not a result. Your own split depends on your tasks. Read](https://peachtreeva.multisites.ai/blog/what-25-hours-a-month-gets-you) - [### What Do VA Companies Actually Charge? Published Prices, Oct 2026 As of October 2026, published U.S. virtual assistant plans run from about $36 to $39 an hour at Time Etc to $65 an hour at Boldly. Athena lists $3,000 a month for a full-time assistant. BELAY gives a typical range of $1,200 to $3,000 a month. Wing lists offshore part-time help at $699 a month for 80 hours. Read](https://peachtreeva.multisites.ai/blog/virtual-assistant-prices-published-2026) ## Get your week back. Book a free, no-obligation strategy call. We will map out what to hand off first, and you leave with a plan whether or not you become a client. [Book a free strategy call](https://peachtreeva.multisites.ai/contact)[or email info@peachtreeva.com](mailto:info@peachtreeva.com) ![Sarah Harlan, Client Experience & Operations Manager](https://peachtreeva.multisites.ai/_astro/sarah-harlan.DtVquYwL_2b0Qn7.webp) ![Darleen Priday, Vice President of Business Development](https://peachtreeva.multisites.ai/_astro/darleen-priday.jiyh6aPr_1PLR4H.webp) ![November Lee, Marketing Manager](https://peachtreeva.multisites.ai/_astro/november-lee.Cro_USs7_Z1Yhdwg.webp)